Westmont Club Application Process

Thinking of launching a club at Westmont?

As you consider forming a new club or renewing an existing one, consider thoughtfully your connection to a wider community of Westmont alumni, parents, faculty, staff, trustees and friends. Many of these members of the greater Westmont community nurture life-long commitments to the college and to its mission and traditions. This commitment goes beyond connection with the college in name only; it provides support with prayer; time; resources and presence. Your leadership, club goals and activities should reflect an appreciation for that commitment with activities that affirm and support the college’s mission, its expectations as represented in our Community Life Statement and your connection to the Westmont community past, present and future.

In the on-line application you will find valuable information on the College’s expectations for clubs, and further details that will facilitate your club formation process. Please read the instructions below carefully before beginning club application process.

Needed to Apply

Once you have club officers, a mission and vision for your club, at least ten potential members, and a requested budget, you can begin the club application process on line. You will also need to identify a full time Westmont employee to serve as your club's advisor. Your application will not be complete until your advisor signs off electronically in the web application. At that point, you will need to return to your club application on line to submit the completed version.

What's Next

Completed club applications are reviewed and approved by three groups. All three groups must approve for the club application.

  1. Westmont Activities Council
  2. Student Life Committee (consisting of students, faculty, and staff)
  3. College Administration (Assistant Director of Campus Life, Director of Campus Life, and the Vice President for Student Life, including any other administrators at the Vice President's discretion)

Clubs will be considered in light of the requirements listed in the club application. Club officers may be asked to meet with a reviewing party if clarifications are necessary. A club will not be permitted to function if any of reviewing parties do not approve. The Clubs Coordinator will notify clubs of their status. Clubs are not permitted to operate independently of the college.

Timeline
Spring Applications Due

Thursday, April 16

(applications will not be accepted after this date until the a TBD window in the fall semester)

Clubs Notified of Approval Status

Friday, April 24

Budgets Reviewed

April 27-28

(all approved clubs requesting a budget will need to meet with the WAC budget committee

Clubs Notified of Budget April 29
Club Officers Meeting* TBD (will happen during the first week of the fall semester)
Community Picnic* Tuesday, September 15

Fall Applications Due

TBD (sometime in November 2015)
Club Officers Meeting* TBD (will happen during the first week of the spring semester)
Cupcakes and Clubs* TBD (tentatively scheduled for January 21, 2016)
*Please Note: not having your club represented at any of these will result in autmoatic forfeiture of your club status and any remaining budgeted dollars

Don't hesitate to e-mail clubs@westmont.edu with any questions on this process. We are eager to see the positive contribution your club could make to the Westmont community!

Click here to begin filling out the club application