Fall-to-Spring Returning from Abroad
Deadline: November 1
The majority of students coming to campus for Spring semester are away-abroad students who are returning after being away for the Fall semester. Others will be new, incoming students (i.e. transfers, re-applicants, consortium visitors). The deadline for away-abroad students to submit a Spring housing request is November 1. New incoming students have the same deadline if they are requesting a specific opening with a continuing resident. However, new incoming students will not be able to use the online forms (below), so communication needs to be conducted by email with the Housing Director.
The following two request forms are used, by students returning from away-abroad, to make roommate groupings and to indicate preferred locations:
The Request to Fill Opening with a Resident who will Stay in that Same Room is used to form a mutual group request with a resident on campus (or Ocean View) who will have a confirmed opening in the room. If two residents have, or will have, a third opening in their triple room, this request should be mutual among all three students.
The key phrase for the resident is "Stay in that Same Room," and the key requirement is mutual agreement. Note: If you are included in such a request but do not agree to it, you should "Decline" it on the request form and thus remove your name from the request.
The Request for Spring Housing does not involve joining someone in his/her same room. It can be used either as a mutual group request, or as an individual-type of request. The form should include multiple location preferences. We do the best we can with stated preferences.
Students returning from away-abroad are understandably concerned, perhaps anxious, because campus housing is already quite full. Few rooms are completely open for roommate groupings in the Spring. There will be openings on campus, but the Housing Office does not publicize the openings because they are not confirmed until after the request deadline on November 1. Openings tend to be scattered throughout the residence halls as some Fall residents graduate, transfer, or leave to attend an away-abroad program for the Spring semester.
Many or most Spring housing placements may be determined as individual assignments rather than group assignments. Nonetheless, we still urge group requests because we seek to assign groups together as we are able. We use class standing to determine the order for making placements.
Housing assignments for Spring semester are generally confirmed in late November. Housing assignments are communicated through the Student Profile, not by email. The Student Profile requires login with a Westmont user name and password.
New transfers, re-applicants, and consortium visitors usually do not track with the November 1 deadline. Since they are unable to use the online forms (above), different communications with Housing are needed. New incoming students are assigned housing after all continuing students have been placed in late November. However, if a new incoming student and a continuing student are hoping to live together, advance communication with Housing is needed before the November 1 deadline.
View your housing and meal plan information
We post Spring housing and meal plan assignments online at the Student Profile after Thanksgiving (for continuing students) and from December-January for new incoming students. The college website displays room and roommate information at these locations:
- Student Profile : includes name(s) of roommate(s) with home contact information, housing assignments for both current and upcoming semesters, and your Westmont mail box and combination.
- Student Directory : displays students' mail box #s, email addresses, and phone and home information.
Privacy Note: Students who do not want their information displayed Student Directory may ask the Records Office to block it.
Students use their Westmont user name and password to access their profile page. Those who have not set up their password for network access may do so by selecting "Change Your Password?" at the profile login. If you have questions or difficulties with password issues, please contact Information Technology at firstname.lastname@example.org.
Incoming students (e.g. returning from away-abroad, transfers, re-applicants, and consortium visitors) are assigned the Standard meal plan, unless a different plan is requested in writing to Housing (email@example.com). However, off-campus commuters, residents at Ocean View, and residents at the GLC are not assigned a meal plan unless one of the plans is requested in writing to Housing. Such meal plan change requests should be submitted at least one month prior to the start of the semester.
Special Needs or Concerns
Students with special or confidential housing concerns or needs should contact Jon Young, Director of Housing Services (firstname.lastname@example.org) and/or Sheri Noble, Director of Disability Services.