Fall-to-Spring Residents
Deadline: November 1
Residents in college housing during the Fall semester, who reside on-campus and at Ocean View, are required to declare their housing intent for Spring semester by November 1 (including reasons for any change) using the Fall-to-Spring Housing Declaration. Any new housing requests for Spring semester are also due by November 1, with one of the two request forms below.
Fall-to-Spring Housing Declaration
The options in the declaration are:
- Stay in my same room
- Vacate the room
- Possibly vacate* the room
*The tentative declaration to possibly vacate may be submitted by a resident who is waiting for confirmation to study away-abroad for the Spring, or who may be seeking a room or roommate change that is TBD (to be determined). This preserves the same room assignment if the resident does not vacate for study abroad or whose change request is not granted.
Roommate and/or Room Change Requests
Roommate requests must be consistent with the declaration. There are two types:
#1 The first type of roommate request is for staying in one's same room and filling an opening. If there will be a confirmed opening in the room, the current resident is urged to fill the opening by mutual request with another student using the Request to Fill Opening with a Resident who will Stay in that Same Room. If two residents have, or will have, a third opening in their triple-designated room, this request should be mutual with all three students using the same Request to Fill Opening:
NOTE 1: The key phrase in the Request to Fill Opening .... is "Stay in the Same Room," and the key requirement is mutual agreement. If you are included in such a request but do not agree to it, you should "Decline" it on the request form and thus remove your name from the request.
NOTE 2: This request form only works with currently-enrolled students. If you are trying to Fill an Opening in your room with an incoming re-applicant or transfer student, you should contact the Director of Housing Services (housing@westmont.edu) for assistance.
#2 The second type of roommate request does not involve the same room, but is a mutual request for one or more location preferences using the Request for Spring Housing:
Room change requests must be consistent with the declaration.
The Request for Spring Housing form is for students away-abroad during the Fall semester who are requesting a preferred housing location, whether it's an individual request or a group request. One or more location preferences may be indicated.
The same Request for Spring Housing is also for current residents who want to request a room change. A room change request does not need to be a group request (i.e. involving requested roommates); it may be submitted as an individual-type of request. One or more location preferences may be indicated.
Check-Outs/Check-Ins
The procedures for check-out at the end of the Fall semester are determined and communicated by the Resident Directors. Residents who will vacate, or move to a different room, must complete the moving process before the halls close in December. Students returning from away-abroad during the Fall, and new, incoming students (i.e. transfers) will not check-in to the halls until January.